International Plan Graduate Assistant Job Description

Georgia Tech’s Office of International Education (OIE) is accepting applications for the position of International Plan Graduate Assistant to assist with International Plan operations.

The International Plan (IP) is a degree designation program that incorporates a variety of globally-oriented requirements into the undergraduate degree. These requirements include two terms of international experience, three globally-focused courses, foreign language proficiency, and a capstone course. The requirements are completed over the course of the degree and each student essentially makes their own unique plan to suit their academic needs and interests. Successful completion of the IP yields a designation on the diploma and transcript. The IP has approximately 900 participants, representing 26 different majors. The administration of the IP involves frequent contact with faculty and staff in academic units and other campus departments.

This position reports to the International Plan Assistant Director. This position will also interact with a part-time undergraduate student assistant. The IP Graduate Assistant will work 20 hours per week during the fall and spring semesters. Shifts should be scheduled between 8:30am and 4:30pm, M-F. Summer work may be available as well. Pay rate is $15/hour. This position does not include benefits, paid time off, or tuition assistance.  

Approximate Start Date: mid-late February 2014

Typical responsibilities for this position include:

• Assisting with IP application processing and withdrawals, including Banner coding
• Assisting in the creation of IP newsletters – drafting/gathering content and designing layouts
• Assisting with IP event planning – room reservations, ordering catering, setting agendas, sending invitations and tracking responses, preparing related materials, event set-up/tear-down
• Assisting with IP course registration – preparing courses in Banner, tracking student registration
• Contributing to IP social media campaign (including Facebook and LinkedIn) and IP web content
• Assisting with creating reports for academic units (primarily using GT Reports/Banner, Filemaker Pro database and MS Excel)
• Assisting with IP marketing and recruitment efforts – preparing FASET packets and related information for incoming freshmen, designing advertisements, flyers, and presentations, occasionally representing the IP at recruitment events
• Assisting with the LINKS Intercultural Partners program – recruitment and event planning
• Assisting with IP alumni outreach effort
• Assisting with data analysis and cohort tracking
• Other duties and special assignments as requested
• Covering the OIE Reception Desk when needed
• Occasional evening work (for special events)

Basic Requirements:

• Must be currently enrolled in a Georgia Tech graduate degree program and able to work 20 hours per week during the fall and spring semesters
• Demonstrated attention to detail; strong communication, organizational, and time management skills; excellent technological skills
• Prior work experience in an administrative setting

Preferred requirements:

• International experience
• Familiarity with databases such as MS Excel, Filemaker Pro, or others
• Familiarity with  graphic design, digital media, and/or web design
• Fluency in social media
• Prior experience in event planning
• Prior experience working in a university setting

Interested candidates should send a resume and cover letter

to Jennifer Baird (jennifer.baird@oie.gatech.edu) by February 14, 2014.