The University System of Georgia’s (USG) Unified Enterprise Resource Planning (ERP) Program team continues to make steady progress through the Architect and Configure phase, which will continue through the calendar year.
Progress at a Glance
The formal Functional Design Sessions were completed in early May. These sessions gathered input from institutions across the USG on business processes, system configurations, data integrations, reporting needs, change impacts, and potential policies and practices that may necessitate further review.
In addition, the Institutional Design Review (IDR) Sessions recently concluded. During these sessions, Georgia Tech, along with other USG institutions, reviewed initial systemwide design decisions from each of the workstreams in Finance and Human Capital Management. Potential operational impacts to campuses were shared, in addition to other feedback that would help shape Prototype 1 (P1) — the first of several working test environments — also known as “Tenants” in the new Workday system.
P1 will serve as an initial, baseline configuration in the new Unified ERP system, using copies of institutions’ data to assess how data is integrated and flowing within the system. Testing throughout the Architect and Configure phase will be iterative with a design-build-review approach. Two additional prototypes are planned for 2027.
Questions about the Unified ERP Program can be submitted to erp@gatech.edu.
Workday Resources and Engagement Opportunities
Beginning in July, Georgia Tech’s Unified ERP team will begin hosting monthly office hours — “Inside the Build” — to help answer questions and provide insights on this transformative project. These virtual Teams sessions will be conducted on the third Thursday of every month from 11 a.m. to noon, with the first session planned for Thursday, July 16.
The USG is also hosting Workday Wednesdays beginning in July. These live webinar demonstrations will focus on Workday and are intended to give all affected end users an opportunity to get comfortable with Workday, gradually covering one topic at a time and building familiarity and vocabulary leading up to the go-live date in July 2028. Staff, managers, and leadership at any role or level are welcome. No previous Workday knowledge or experience is required. Sessions will be held on the last Wednesday of each month, and each session runs approximately 15 to 20 minutes, with time for questions at the end. The first Workday Wednesday is planned for Wednesday, July 29, from 2 to 2:45 p.m.
The University System of Georgia’s Unified Enterprise Resource Planning Program team continues to make steady progress through the Architect and Configure phase.
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