{"679687":{"#nid":"679687","#data":{"type":"news","title":"Expense Report Processes Now in Effect","body":[{"value":"\u003Cdiv\u003E\u003Cp\u003ETwo important updates have been implemented this year to streamline expense report processes while ensuring compliance with institutional policies and those established by the state of Georgia, the University System of Georgia (USG), and the Internal Revenue Service (IRS). As of Jan. 1, these changes affect how expense reports are processed at Georgia Tech.\u202f\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003E\u003Cstrong\u003EAutomated Approval for \u2018De Minimis\u2019 Expense Reports\u202f\u003C\/strong\u003E\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003EEffective Jan. 1, Procurement and Business Services will automatically approve non-sponsor-funded expense reports of $500 or less, also known as \u0022de minimis\u0022 reports. This streamlined approval process will not require changes to how campus users submit expense reports.\u202f\u202f\u202f\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003EUnit approval will still be required, and approvers must adhere to all relevant policies. Expense reports funded by grants or sponsored funds are\u202fexcluded\u202ffrom this automation and will follow the existing approval process.\u202f\u202f\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003E\u003Cstrong\u003EPolicy on Employee Travel Expense Reports\u202f\u202f\u003C\/strong\u003E\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003EAlso, effective Jan. 1, employee travel expense reports submitted more than 60 calendar days after completing a trip or event will be classified as taxable income. This change aligns with compliance policies from \u003Ca href=\u0022https:\/\/policylibrary.gatech.edu\/business-finance\/travel\u0022 rel=\u0022noreferrer noopener\u0022 target=\u0022_blank\u0022\u003EGeorgia Tech\u003C\/a\u003E, the \u003Ca href=\u0022https:\/\/sao.georgia.gov\/travel\/state-travel-policy\u0022 rel=\u0022noreferrer noopener\u0022 target=\u0022_blank\u0022\u003EState Accounting Office\u003C\/a\u003E, the \u003Ca href=\u0022https:\/\/www.usg.edu\/business_procedures_manual\/section4\/C1635\u0022 rel=\u0022noreferrer noopener\u0022 target=\u0022_blank\u0022\u003EUSG\u003C\/a\u003E, and the \u003Ca href=\u0022https:\/\/www.irs.gov\/pub\/irs-pdf\/p5137.pdf\u0022 rel=\u0022noreferrer noopener\u0022 target=\u0022_blank\u0022\u003EIRS\u003C\/a\u003E.\u202f\u202f\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003EFor questions or additional information on these updates, submit a ServiceNow request to \u003Ca href=\u0022http:\/\/gatech.service-now.com\/financials?id=sc_cat_item\u0026amp;sys_id=51832479db39b740fc9efe8d0f96191f\u0026amp;sysparm_category=e0af3e80dbf3ef00fc9efe8d0f961993\u0022 rel=\u0022noreferrer noopener\u0022 target=\u0022_blank\u0022\u003EExpenses.\u003C\/a\u003E\u202f\u202f\u202f\u202f\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E","summary":"","format":"limited_html"}],"field_subtitle":"","field_summary":[{"value":"\u003Cdiv\u003E\u003Cp\u003ETwo important updates aimed at streamlining expense report processes and ensuring compliance are now in effect.\u202f\u003C\/p\u003E\u003C\/div\u003E","format":"limited_html"}],"field_summary_sentence":[{"value":"Two important updates have been implemented this year to streamline expense report processes."}],"uid":"36461","created_gmt":"2025-01-17 13:26:02","changed_gmt":"2025-01-17 13:29:57","author":"imaul3","boilerplate_text":"","field_publication":"","field_article_url":"","location":"Atlanta, GA","dateline":{"date":"2025-01-17T00:00:00-05:00","iso_date":"2025-01-17T00:00:00-05:00","tz":"America\/New_York"},"extras":[],"hg_media":{"676052":{"id":"676052","type":"image","title":"GettyImages-1765761863.jpg","body":null,"created":"1737120373","gmt_created":"2025-01-17 13:26:13","changed":"1737120373","gmt_changed":"2025-01-17 13:26:13","alt":"Hands typing at laptop.","file":{"fid":"259757","name":"GettyImages-1765761863.jpg","image_path":"\/sites\/default\/files\/2025\/01\/17\/GettyImages-1765761863.jpg","image_full_path":"http:\/\/hg.gatech.edu\/\/sites\/default\/files\/2025\/01\/17\/GettyImages-1765761863.jpg","mime":"image\/jpeg","size":1142712,"path_740":"http:\/\/hg.gatech.edu\/sites\/default\/files\/styles\/740xx_scale\/public\/2025\/01\/17\/GettyImages-1765761863.jpg?itok=iViefSwP"}}},"media_ids":["676052"],"groups":[{"id":"220261","name":"Finance and Planning"},{"id":"660359","name":"Procurement and Business Services"}],"categories":[],"keywords":[],"core_research_areas":[],"news_room_topics":[],"event_categories":[],"invited_audience":[],"affiliations":[],"classification":[],"areas_of_expertise":[],"news_and_recent_appearances":[],"phone":[],"contact":[{"value":"\u003Cp\u003E\u003Cstrong\u003EIndia Maul\u003C\/strong\u003E\u003C\/p\u003E\u003Cp\u003ECommunications Program Manager | Institute Communications\u003Cbr\u003EGeorgia Institute of Technology\u003Cbr\u003Eindia.maul@gatech.edu | comm.gatech.edu | gatech.edu\u003C\/p\u003E","format":"limited_html"}],"email":["india.maul@gatech.edu"],"slides":[],"orientation":[],"userdata":""}}}