{"678249":{"#nid":"678249","#data":{"type":"news","title":"Updates to Employee Onboarding and I-9 Verification Process","body":[{"value":"\u003Cp\u003EThe Administrative Services Center (ASC) has partnered with the Office of Information Technology (OIT) and campus partners to streamline the employee eligibility verification process. The goal is to ensure compliance with federal law while significantly enhancing the onboarding experience for new employees. \u0026nbsp;\u003C\/p\u003E\u003Cdiv\u003E\u003Cp lang=\u0022EN-US\u0022\u003E\u003Cstrong\u003EAs of Nov. 17, all new employees must complete the onboarding paperwork and I-9 verification process\u003C\/strong\u003E\u0026nbsp;(Form I-9 Sections 1 and 2)\u0026nbsp;\u003Cstrong\u003Ebefore\u0026nbsp;their employment start date.\u0026nbsp;\u003C\/strong\u003E\u0026nbsp;\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp lang=\u0022EN-US\u0022\u003EOnboarding paperwork and I-9 verification are required for: \u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003E\u003Cp lang=\u0022EN-US\u0022\u003EEmployees hired as faculty, staff, or student employees at Georgia Tech for the first time.\u0026nbsp;\u003C\/p\u003E\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003E\u003Cp lang=\u0022EN-US\u0022\u003EEmployees who have not worked, logged time, or received a paycheck at Georgia Tech in the past two years.\u0026nbsp;\u003C\/p\u003E\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003E\u003Cp lang=\u0022EN-US\u0022\u003EEmployees who were previously hired at Georgia Tech in a different employee type (e.g., previously hired as a student employee but now rehired as a staff employee).\u0026nbsp;\u003C\/p\u003E\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp lang=\u0022EN-US\u0022\u003EAffiliates are required to complete onboarding paperwork and the security questionnaire. They do not need to complete the I-9 verification process.\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003E\u003Cstrong\u003EI-9 Verification Appointments\u003C\/strong\u003E\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003ETo support this change, the ASC will continue to provide three options for I-9 verification appointments.\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003E\u003Cp lang=\u0022EN-US\u0022\u003EEmployees\u0026nbsp;\u003Cstrong\u003E in the metro Atlanta area\u003C\/strong\u003E will be instructed to schedule an \u003Ca href=\u0022https:\/\/gatech.service-now.com\/booking?id=csm_online_walkup_experience\u0022 rel=\u0022noreferrer noopener\u0022 target=\u0022_blank\u0022\u003Ein-person appointment\u003C\/a\u003E at the ASC (500 Tech Parkway). They may also visit the ASC for a walk-up appointment Monday through Friday from 8:30 a.m. to 4:30 p.m.\u0026nbsp;\u003C\/p\u003E\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003E\u003Cp lang=\u0022EN-US\u0022\u003EEmployees who \u003Cstrong\u003Ework remotely outside of the metro Atlanta area\u003C\/strong\u003E can schedule a \u003Ca href=\u0022https:\/\/outlook.office365.com\/owa\/calendar\/test2389747@gtvault.onmicrosoft.com\/bookings\/?skipRedirect=1\u0022 rel=\u0022noreferrer noopener\u0022 target=\u0022_blank\u0022\u003Evirtual appointment\u003C\/a\u003E with the ASC.\u0026nbsp;\u003C\/p\u003E\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003E\u003Cp lang=\u0022EN-US\u0022\u003EEmployees who \u003Cstrong\u003Ework remotely outside of the metro Atlanta area\u003C\/strong\u003E can call the ASC to request a\u0026nbsp;College and University Professional Association (CUPA) Consortium appointment.\u0026nbsp;\u0026nbsp;\u003C\/p\u003E\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003EDuring the I-9 verification appointment, employees will be asked to present original, unexpired documents to prove eligibility to work in the United States. A list of acceptable documents can be found on the \u003Ca href=\u0022https:\/\/hr.gatech.edu\/onboarding\/identification-requirements\/\u0022 rel=\u0022noreferrer noopener\u0022 target=\u0022_blank\u0022\u003EOnboarding Identification Requirements webpage\u003C\/a\u003E.\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003EWe ask that hiring managers and HR representatives share these options with newly hired employees and ensure they provide the necessary documentation to the ASC before they begin work. More information about scheduling appointments can be found on the \u003Ca href=\u0022https:\/\/administrativeservices.gatech.edu\/onboarding-paperwork-and-i-9-verification\/\u0022 rel=\u0022noreferrer noopener\u0022 target=\u0022_blank\u0022\u003EOnboarding Paperwork and I-9 Verification Process webpage\u003C\/a\u003E.\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003E\u003Cstrong\u003EBenefits for the Georgia Tech Community\u003C\/strong\u003E\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003E\u003Cstrong\u003EWarm Welcome for New Employees: \u003C\/strong\u003ENew employees can enjoy a smooth and stress-free first day, allowing them to feel welcomed and ready to dive into their new roles with confidence.\u0026nbsp;\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003E\u003Cstrong\u003EAccess to Technology and Systems:\u003C\/strong\u003E Employees will have timely access to necessary technology and systems.\u0026nbsp;\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003E\u003Cstrong\u003EFull Engagement in Orientation: \u003C\/strong\u003EWith administrative tasks out of the way, new employees can fully participate in their department\u0027s orientation. They will have additional time to understand their roles and responsibilities, meet their colleagues, and get acquainted with the Georgia Tech community.\u0026nbsp;\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003EThe ASC appreciates the Georgia Tech community\u2019s cooperation in upholding these standards and ensuring that Georgia Tech is compliant with federal laws and regulations.\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cp\u003EQuestions?\u0026nbsp;\u003C\/p\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003ECall the ASC at 404.385.1111.\u0026nbsp; \u0026nbsp;\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003EEmail the ASC at \u003Ca href=\u0022mailto:support@asc.gatech.edu\u0022 rel=\u0022noreferrer noopener\u0022 target=\u0022_blank\u0022\u003Esupport@asc.gatech.edu\u003C\/a\u003E.\u0026nbsp;\u0026nbsp;\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E\u003Cdiv\u003E\u003Cul\u003E\u003Cli\u003ESubmit a General HR Request via the \u003Ca href=\u0022https:\/\/gatech.service-now.com\/asc\u0022 rel=\u0022noreferrer noopener\u0022 target=\u0022_blank\u0022\u003EAdministrative Services portal\u003C\/a\u003E.\u0026nbsp;\u003C\/li\u003E\u003C\/ul\u003E\u003C\/div\u003E","summary":"","format":"limited_html"}],"field_subtitle":"","field_summary":[{"value":"\u003Cp\u003EThe Administrative Services Center has updated the new employee onboarding and I-9 verification process, effective Nov. 17.\u003C\/p\u003E","format":"limited_html"}],"field_summary_sentence":[{"value":"The Administrative Services Center has updated the new employee onboarding and I-9 verification process, effective Nov. 17."}],"uid":"36515","created_gmt":"2024-11-06 21:33:20","changed_gmt":"2024-12-04 19:55:14","author":"agauker6","boilerplate_text":"","field_publication":"","field_article_url":"","location":"Atlanta, GA","dateline":{"date":"2024-11-06T00:00:00-05:00","iso_date":"2024-11-06T00:00:00-05:00","tz":"America\/New_York"},"extras":[],"hg_media":{"675631":{"id":"675631","type":"image","title":"I-9 Verification Process","body":null,"created":"1731531704","gmt_created":"2024-11-13 21:01:44","changed":"1731531704","gmt_changed":"2024-11-13 21:01:44","alt":"New employee completes the I-9 verification process at the Administrative Services Center.","file":{"fid":"259276","name":"23-4005-P1-004.jpg","image_path":"\/sites\/default\/files\/2024\/11\/13\/23-4005-P1-004.jpg","image_full_path":"http:\/\/hg.gatech.edu\/\/sites\/default\/files\/2024\/11\/13\/23-4005-P1-004.jpg","mime":"image\/jpeg","size":13853484,"path_740":"http:\/\/hg.gatech.edu\/sites\/default\/files\/styles\/740xx_scale\/public\/2024\/11\/13\/23-4005-P1-004.jpg?itok=KVErxNfB"}}},"media_ids":["675631"],"related_links":[{"url":"https:\/\/administrativeservices.gatech.edu\/onboarding-paperwork-and-i-9-verification\/","title":"Onboarding Paperwork and I-9 Verification Process webpage"},{"url":"https:\/\/hr.gatech.edu\/onboarding\/identification-requirements\/","title":"Onboarding Identification Requirements"}],"groups":[{"id":"660358","name":"Administrative Services Center"}],"categories":[],"keywords":[{"id":"194089","name":"I-9"},{"id":"174926","name":"Onboarding"},{"id":"172300","name":"new employees"},{"id":"181991","name":"Georgia Tech News Center"}],"core_research_areas":[],"news_room_topics":[{"id":"71871","name":"Campus and Community"}],"event_categories":[],"invited_audience":[],"affiliations":[],"classification":[],"areas_of_expertise":[],"news_and_recent_appearances":[],"phone":[],"contact":[{"value":"\u003Cp\u003EAlicia Gauker\u003Cbr\u003EAdministrative Services Center\u003C\/p\u003E","format":"limited_html"}],"email":["agauker6@gatech.edu"],"slides":[],"orientation":[],"userdata":""}}}