Funding and Timeframe
Proposal awards could span activities ranging from a few hundred dollars up to a maximum of about $40k/year and can span time ranges from one day up to one year. Please refer to Table 1. in the proposal guidelines for more details. Please note, these will be Georgia Tech Foundation (GTF) funds which mean no overhead will be charged against your proposed budgets. Fringe and tuition will apply. Specific details are included in the proposal preparation guide section of this document. We encourage proposal submissions to include cost share, joint funding, or waived overhead from external collaborating parties, although this is not a requirement.
Proposal Preparation Guidelines
It is the intent of the program to accept proposals of $2,500 or less at any time throughout the year. Proposal submissions with budgets greater than $5,000 will be accepted twice per year. During the FY2017 - 2018 cycle, the RFP solicitation period will take place in the May and November timeframes. The maximum funding available from EPICenter for any given proposal is given by the following table and is subject to revision or change on an annual basis.
Table 1. Funding Categories, Typical Award Ranges, and Notional Center Award Pool
Proposal Category
Typical Estimated Award Range
Annual Center-wide Total Funding Pool (est.)
1. Study Support
$10,000 - $20,000
$125,000
2. Scholarly Exchanges
$100 - $10,000
3. Hosted Events
$100 - $3,000
$10,000
4. Education Development/
Workforce Development
$100 - $10,000
$10,000
5. General Fund Support
$100 - $10,000
$20,000
NOTE: Estimated Ranges and Funding Limits are Approximate and Subject to Availability of Funds
Individual proposals seeking to fund more than one category should prioritize based upon greatest need, and indicate how the award is expected to be allocated among the categories.
All proposals must support the EPICenter mission and objectives described on page 1 of the RFP document.
All proposals must also include the following:
Projects will be selected based on their compliance with the guidelines and fulfillment of key criteria as outlined in the following table.
Table 2: Review criteria for award selection, in priority order.
Review Criteria
Purpose aligned with EPICenter goals
Evidence effective partnering (within GT and regional partners)
Leveraging of existing programs; potential to foster new programs
Perceived impact of the deliverables and/or outcomes
Reasonableness of approach, schedule, and budget
Along with the above criteria, selection of a proposal for awards may also depend upon a range of program factors including availability of funds, strategic goals, competing proposals, regional diversity, previously funded proposals, and others.
The RFP process will take place twice a year according to the following tentative schedules:
Table 3. Summer RFP Cycle
Milestone
Approximate Date
RFP Issued
April 24, 2017
Proposals Due
May 25, 2017
Award Decisions Expected
June 30, 2017
Table 4. Winter RFP Cycle
Milestone
Approximate Date
RFP Issued
October 23, 2017
Proposals Due
November 23, 2017
Award Decisions Expected
December 31, 2017
Completed proposals (application cover sheet, project description, and project budget information) should be sent via email to proposals@energy.gatech.edu
Please address questions to Rich Simmons, EPICenter Director at richard.simmons@me.gatech.edu
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